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Meeting Compliance Requirements.
Several government regulations (Sarbannes-Oxley,
HIPAA, etc.) require the retention of and access to email records.
Defender makes it easy and automatic to maintain the required records
and to search and find specific information.
Prevent Fraud.
Preserve the trail of evidence when employees mismanage company
information, participate in fraud, or behave inappropriately via email.
Remember there are always at least two copies of every email, make sure
you have one.
On December 1, 2006 the New Federal
Rules of Civil Procedure (FRCP) for ‘eDiscovery’ went into
effect.
These new rules govern how and when information can and will be
collected, preserved, and produced in connection with legal discoveries
for Federal Court cases. In many cases these rulings have become the
guidelines for these types of decisions at the state level as well.
Electronically Stored Information
(ESI) is now definitively subject to legal discovery. Lawyers can no
longer agree to ignore electronic content.
Transparency.
At the beginning of every case the source of information being used
in a case must be divulged. This means companies must exchange
information about the sources of information, including
Electronically Stored Information (ESI), which could cause companies
to make their IT departments available to opposition lawyers who
will seek to discover information from as many sources as possible.
This could also open a company’s management, storage, and retention
of data practices to attack.
Preservation.
When a company is notified of a case they must identify any
information that is potentially relevant to that case and preserve
it for the entire life of the case.
EMAIL is a Major Concern.
For many companies 80% of their intellectual property is contained in
their email system. For many companies intellectual property is their
largest asset. In addition, email systems often contain confidential
information ranging from client correspondence to employee evaluations.
Every email has a sender and a recipient. That means there are two
copies of every email and one is probably not in your company’s control.
I your company cannot preserve the original email or chain of emails
they are allowing for the possibility opposition lawyers to interpret
unmatched emails to their client’s advantage.
Email Archiving is the answer.
Capture and archive inbound and outbound emails and prevent critical
emails from being deleted. Store, sort and retrieve them in a timely
manner while offloading your email servers.
The Arcmail Defender
email archiving appliance comes with complete onboard, fault-tolerant
storage ranging from 500GB to 12TB with data compression and RAID
capability for secure and efficient disk utilization. With units
starting as low as $2,999, there's no additional hardware or software to
add, integrate or maintain, and no painful per-seat software licensing
or offsite storage fees.
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